Kenya ACD Certificate

What Is the Kenya ACD?

The Kenya Advance Cargo Declaration, abbreviated as ACD, is a pre-arrival cargo declaration required for cargo destined for Kenyan ports.

The declaration provides the Kenya Revenue Authority and Customs and Border Control with cargo, vessel, exporter, importer, route, and shipment information before the goods arrive in Kenya.

For containerized cargo destined for Kenya, the declaration must be initiated at the port of loading. Once the application information and supporting documents have been submitted, an ACD reference code is obtained and added to the relevant Bill of Lading.

The ACD system supports advance cargo visibility, regulatory compliance, supply-chain transparency, and customs processing before the shipment reaches Kenya.

Why Is the Kenya ACD Required?

The Kenya ACD system supports:

Regulatory Compliance — The declaration provides the shipment information required by Kenyan Customs for cargo entering the country.

Advance Cargo Tracking — Kenyan authorities can review and track incoming cargo before the vessel reaches the destination port.

Supply-Chain Transparency — The declaration records verified information concerning the cargo, vessel, exporter, importer, and shipment route.

Faster Customs Processing — Providing complete and accurate cargo information before arrival may support more efficient customs clearance.

Failure to obtain the required ACD may result in shipment delays, penalties, cargo rejection, or other enforcement measures.

Required Documents

To apply for a Kenya ACD, prepare clear and readable copies of:

• Draft Bill of Lading
• Commercial Invoice
• Freight Invoice
• Export Declaration

The ACD application may initially be prepared using the Draft Bill of Lading. The ACD reference code must then be stated on the final Bill of Lading before the shipment proceeds to Kenya. The ACD draft should also contain the applicable container details and HS codes.

All shipment information must be complete and consistent across the submitted documents. Additional information or supporting documents may be requested depending on the shipment or cargo type.

Processing Time and Lead Margin

The Kenya ACD process should be started before the vessel departs from the port of loading. Shippers should submit their documents as soon as the Draft Bill of Lading, Commercial Invoice, Freight Invoice, and Export Declaration become available.

This allows sufficient time to review the shipment details, correct inconsistencies, obtain the ACD reference code, and add it to the final Bill of Lading.

The declaration should be validated at least five days before the vessel arrives at the Kenyan port.

Fines and Non-Compliance Penalties

Cargo arriving in Kenya without the required ACD declaration or without the correct ACD reference on the Bill of Lading may face:

• Customs clearance delays
• Administrative fines or penalties
• Cargo holds
• Rejection at the port of entry
• Additional storage or demurrage costs
• Seizure or confiscation in serious cases

Shippers are advised to complete the ACD process before departure and ensure that the reference code is correctly stated on the final Bill of Lading.

How the Kenya Filing Works, Step by Step

1. Send the four documents. Draft Bill of Lading, commercial invoice, freight invoice and export declaration. The draft should also carry the container details and HS codes. We confirm the total before filing.
2. We check consistency first. Shipment details have to match across all four documents; an inconsistency between the invoice and the declaration is what stops an application, not the filing itself.
3. ACD reference code issued. The declaration is opened at the port of loading and the reference code comes back to you.
4. Reference code onto the final B/L. It must be stated on the final Bill of Lading before the shipment proceeds to Kenya.
5. Validated at least five days before arrival. Start as soon as the draft B/L and the commercial documents exist, so there is room to correct anything the review turns up.

Kenya ACD — Documents and What Each One Proves

Document	What the authority takes from it	Draft accepted
Bill of Lading	Vessel, voyage, ports, containers, consignee	Yes — the application can be prepared on the draft
Commercial Invoice	Cargo value and description	Must be final
Freight Invoice	Freight cost for the landed value	Must be final
Export Declaration	Customs clearance at the country of loading	Must be final
Container details and HS codes	Cargo classification on the declaration	Carried on the draft

Who Files the Kenya ACD, and What It Costs

The shipper, exporter or freight forwarder obtains the declaration at the port of loading — the Kenya Revenue Authority and Customs and Border Control need the data before the goods arrive, so it cannot be handled on the Kenyan side after the fact. ITR files on your behalf from Dubai; we are not appointed by KRA, we obtain the certificate for you.

Cost has two parts: the authority’s tariff for the destination, which varies with the cargo profile, and our fixed service fee — quoted as one total before we file.

The declaration is tied to one Bill of Lading. Additional information or supporting documents may be requested depending on the shipment or cargo type.

Kenya Trade Overview

Kenya is one of East Africa’s principal trading and logistics hubs. The Port of Mombasa is the country’s primary maritime gateway and also serves regional cargo moving to and from neighboring landlocked countries.

Kenya imports products such as machinery, vehicles, petroleum products, electrical equipment, chemicals, manufactured goods, and food products. Its main exports include tea, coffee, horticultural products, apparel, and other agricultural commodities.

What is the Kenya ACD?

The Kenya ACD is an Advance Cargo Declaration used to submit cargo and shipment information before goods arrive at a Kenyan port.

Is the Kenya ACD mandatory?

Yes. Cargo covered by the requirement must have a validated ACD declaration.

Which shipments require a Kenya ACD?

The published implementation requirement applies to containerized cargo destined for Kenyan ports.

Where must the Kenya ACD be obtained?

The ACD must be obtained at the port of loading by the shipper, exporter, or freight forwarder.

What documents are required for a Kenya ACD?

The required documents are the Draft Bill of Lading, Commercial Invoice, Freight Invoice, and Export Declaration.

Does the ACD reference code need to appear on the Bill of Lading?

Yes. The ACD reference code must be stated on the final Bill of Lading before the shipment proceeds to Kenya.

When should I apply for a Kenya ACD?

Start the application before departure as soon as the Draft Bill of Lading and supporting commercial documents are available.

What happens if the shipment does not have an ACD?

The shipment may face customs delays, penalties, cargo rejection, or other enforcement action.

Can a freight forwarder apply on behalf of the exporter?

Yes. The shipper, exporter, or freight forwarder may obtain the declaration at the port of loading.

Can I apply for a Kenya ACD online?

Yes, you can complete the entire Kenya ACD application online. Shippers can upload their shipping documents and invoices through ITR’s digital portal, and our compliance specialists will review the files and guide the declaration through to a validated ACD reference code remotely on your behalf.

Email: [email protected] WhatsApp: +971 56 470 4833